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Kensai
International Ltd
75 Nottingham RD
Malverne, NY 11565
USA
info@kensai.net
516-593-0480
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RFP - Cost Analysis
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At Kensai we use the charts below to compare the
costs of the different software pacakages
and assist the client in negotiating a fare
price with the software vendor.
| Cost
Summary
|
|
Company
Rank |
|
A
Weighted Avg |
Software
B
Rank |
|
One-time |
10 |
10 |
100 |
4 |
40 |
Annual Operating
Expense |
5 |
5 |
25 |
10 |
50 |
Total |
15 |
- |
125 |
- |
90 |
Max Value |
10 |
- |
150 |
- |
150 |
Fit |
- |
- |
83% |
- |
60% |
One time Cost |
- |
$65,000 |
- |
$110,000 |
- |
| 5 Year Maintenance |
- |
$50,000 |
- |
$32,500 |
- |
Total
5 Year Cost |
- |
$115,000 |
- |
$142,500 |
- |
The rankings in the cost summary were derived
from the analysis presented below:
Cost
Analysis Worksheet |
| |
Software
A |
Software
B |
| One Time Costs |
|
|
Software
|
30,000 |
35,000 |
Modifications
|
10,000 |
0 |
Implementation
|
0 |
35,000 |
Hardware
|
20,000 |
30,000 |
Site Preparation
|
0 |
0 |
Training
|
5,000 |
10,000 |
Documentation
|
0 |
0 |
Other Products
|
0 |
0 |
| Total One-Time Cost |
65,000 |
110,000 |
Budget
|
100,000 |
100,000 |
Variance from Budget
|
35,000 |
(10,000) |
Rating
|
10 |
4 |
| Annual Operating Expenses |
|
|
Maintenance - Annual
|
8,000 |
3,500 |
Maintenance - Modifications
|
0 |
0 |
Maintenance - Hardware
|
2,000 |
3,000 |
Total
|
10,000 |
6,500 |
Budget
|
8,000 |
8,000 |
Variance
|
(2,000) |
1,500 |
| Rating - Annual Operating
Expenses |
5 |
10 |
| Support Services Cost |
|
|
Consulting
|
$200/hr |
$150/hr |
Programming
|
$200/hr |
$100/hr |
Telephone Support
|
$100/hr |
$80/hr |
| Rating Support Services |
5 |
10 |
Source: A
Guide to Software Package Evaluation &
Selection
RFP Worksheet Samples
Cost Comparison - Vendor
Stability
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